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When you start your own business, you’re highly likely to be doing everything yourself, bookeeping, customer service, marketing… the list goes on…and on … and…, you get the picture!

It can be super hard trying to juggle all the different aspects of your business, that keep things going smoothly.

If you’ve been in business for a little while, you will no doubt already have a few tools that you have found you can’t live without.  

In the post I’m going to share my top business tools that I use every day to keep my online business running smoothly, and help to keep me from going loopy!


As a web designer this one has to come pretty high up the list. WordPress is the platform I use to run my site, and also my preferred option for building clients websites.  WordPress.org is a self hosted platform, meaning you have to purchase your hosting separately, but WordPress itself is free to use.

Not to be confused with WordPress.com which is hosted, but you’re limited to how much actual customising you can do.

The number 1 reason I love this platform so much, is that it has pretty much endless possibilities, any functionality that you’re hoping to incorporate into your site, then there is most likely a plugin that will do the job.

It’s also not that hard to learn how to use.. Seriously! Once you get to understand the back end of your site, and what does what then you will find running a WordPress website a breeze, there are a couple of things that help in the process.. They’re the next two on the list! 🙂

Divi – WordPress Theme

So, if you’ve decided you’re going to get your site started on WordPress you will need a theme to run on it.  Now there are free themes that you can choose from that are already available when you get started, but unfortunately they only have so much customisablity.

So if you find that you’re not able to achieve your desired results, you may need to invest in a premium theme, and my preference is Divi.

Now this isn’t the cheapest option, but in my opinion it offers the most choice and adaptability.

Divi is a drag and drop builder, which makes it an accessible option for creating a custom site, and with their pre-made layouts, you could just go in, add your logo, brand colours and content and be up and running quickly.  There is also a huge amount of support and training available, if you find yourself with an issue. I will create a more in depth post on Divi soon.

Siteground – Hosting

Ok, so hosting is something that you would need to actually invest in before deciding on your theme, and installing WordPress.  

I made the switch to Siteground a few years ago, after having used another host previously, and I’m so thankful I did.  

I honestly cannot shout about this company enough!

Again, they’re not the cheapest option available, but I am more than happy to pay the extra for the insanely good customer support you receive.  There’s no waiting on the end of a phone or support tickets, they have an instant chat option, and the team on the other end are always quick to resolve any problems that may have arisen. If you’re not sure how to make a change in the backend of your cpanel, if you jump on a chat with them, they will gladly help you out, so this is super handy if you’re not feeling confident about making changes.


So, moving away from websites, Dubsado is a client management system and backoffice for your business.  I use it to send out beautifully branded proposals and contracts, and get them signed quickly and easily.  Invoice clients, for both single projects and recurring services. Manage my bookkeeping and show me my accounts in charts, so I can easily breakdown what revenue is coming from where. There’s also a scheduler, so clients can book in with you with ease.  It is in fact just the best!

And I’m not even using it to its full potential!

It has a heap more features, so you should defo check it out, if you don’t currently have these systems in place.

Later – Social Scheduler

If you’re trying to be more consistent with your social media, then you need a scheduler in your life!

Now, I’m the first to admit, if I don’t actually go in and batch the content on here, it doesn’t get done, but OMG, when I do… it’s a game-changer!

I use Later for scheduling my Instagram posts, I love that you can use preview tool to move the tiles around,  so you can achieve a cohesive look.

You can write out your post content, and set a date and time for them to go out. Install the free app onto your phone, and then have the ability to either send out posts automatically, or (my preference) have the posts push notified, so you can go in and copy them into IG, it doesn’t take long, and then I can go straight in + add the hashtags in the comments.

The  free account lets you schedule up to 30 images a month, which is great… but I did also just upgrade to one of the premium options, I think it’s $19 per month, as I plan to up my social marketing game,  I promise I will let you know how it goes. This gives you a bit more data on your audience and up to 250 posts, not that I’m going to go that crazy on Insta, but you can also schedule Twitter and Pinterest through later, so I’m going to make the most of it!  Like I said, I will let you know how it goes!

ClickUp – Organising and project management

Ok, ClickUp is my new best friend!

ClickUp is a space where I can keep everything to do with my business in some kind of order.

It’s an awesome alternative to Asana + Trello (I’ve tried both in the past), but it seems to have way more usability.

You can time track, add due dates, link up your Google calendar, plus make tasks  recurring, add checklists, save templates, track goals… and so, so much more.

You’re able to create sections for each area of your business or life, +  invite clients to their own project, so they can stay on track with their own tasks, which is awesome. I use it as a project management tool with my clients. They can upload content, and any discussions are kept in an easy to find area, related to the project, so no trailing through emails to find something.

I’m still getting my head into it, but it’s definitely a keeper.


So, there you have it, a few of the tools that keep me and my business going.  

Do you have any go-to tools that aren’t listed?  I’d love to hear about them, drop a message in the comments!


*Please note: the links above may include affiliate links, meaning if you decide to purchase through them, at no extra cost to you I receive a small commission.  I only ever promote services I use and love.


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